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A dedicated board portal serves as an important hub for agendas, reminders, updates and other documents. It streamlines the entire process and ensures that governance standards are met. The best solutions are designed with a focus on user experience, supporting users of all levels of technology-related comfort. In addition, they protect against the cyber threats that affect non-profit organizations with granular permissions management and strong security measures such as encryption and secure application hosting.
It can be a challenge for boards to keep up with changes in documents when they rely on file-sharing or email. With dedicated board software users can access the latest version of documents on any device at any time – and even set a continuously updated link to share with stakeholders. This keeps everyone informed and helps staff save time planning meetings.
Beyond storing and distributing documents for meetings, board materials and other data, a well-designed solution allows directors to collaborate on documents online or offline by using real-time tools such as page synchronisation, laser pointer tools, and private annotations. It allows boards to examine action items and cast votes, as well as oversee decisions using a central dashboard.
Finally, a great solution provides a high-quality unified videoconferencing platform that integrates with the board portal and allows users to work in real time without switching between different applications. It should also offer an extensive range of top-quality support services to help users get the most out of the software and avoid costly mistakes. And it should provide the option of storing data in various locations to ensure compliance with local laws and also the capability to quickly and easily export data into an format that can be used by auditors.
http://www.boardroomtoday.com/how-board-portal-keep-business-data-secure/
