What Are Virtual Data Rooms?



A virtual dataroom (VDR) allows companies to save and share documents in the cloud. The majority of VDRs include robust encryption technology and access control systems, offering security via digital encryption that shields sensitive information from being accessed by anyone else. VDRs can help to simplify processes, speed up deals and enhance communication.

The most frequent instances of a VDR are mergers and acquisitions. These are situations where parties exchange a large amount of documentation during due diligence before signing a deal. VDRs can make M&A faster and cheaper by eliminating the need to deliver documents or travel to meetings.

VDRs are also useful in strategic partnerships, in which parties collaborate to develop new products or expand an existing business. It can be challenging for partners to access data without divulging sensitive information or causing violations of compliance.

Security is the primary factor to consider when selecting a VDR regardless of whether it’s to be used for due diligence, M&A or internal collaboration. Many modern VDRs offer multi-factor authentication, advanced encryption in transit and at rest, audit logs and other security measures to mitigate risk. They also have features like watermarking, disabled printing and blind view to protect the privacy of confidential documents. This helps ensure that only authorized users have access to the document and proves an commitment to data integrity. The best VDRs also provide user and file activity analytics that can be accessed by administrators for accountability.